EPIK App Timeline

I’ve seen a lot of timelines out there for the EPIK application process, but many of them are from a few years ago or more. Figured I’d keep track of the process for myself here – and if it’s helpful to anyone else, so much the better! I should mention that I was originally planning to apply to the Fall 2016 intake but ended up applying for Spring 2017, so I started the process much earlier than you actually need to.

ALSO NOTE: I am a US citizen applying from the US. I hear every country has its own way of doing things, so don’t let me confuse you if you’re a UK citizen applying from South Africa or something…


  • Sept
  • Dec
    • Ordered transcripts & apostilled diploma from my University ($25 for diploma copy, $2 for apostilling by the Illinois Sec of State, & the transcripts were free)


  • Late Winter/early Spring
    • Asked recommenders about letters of recommendation
  • May 28
    • Got fingerprinted at a local lab ($35, including fingerprint card)
  • May 31
  • Mid-July
    • Got the final hard-copies of my letters of recommendation and scanned them to attach to my initial application.
  • August 1
  • August 2
    • Received a response from EPIK saying that they had received my application and they would be processing all applications starting in mid-September. They also included a guide to the Required Documents (FBI Criminal Record Check, diploma, etc.) for the next part of the application process.
  • August 22
    • Finally got my FBI Criminal Record Check in the mail! It’s dated August 17th, which is perfect, as I estimate that I’ll be applying for my visa in mid-January (exactly five months down the road).
  • August 29
  • September 1
    • Picked up my shiny apostilled background check from the Office of Authentications – ($8 – credit/debit cards accepted for walk-ins)
  • September 26
    • Got an email from EPIK inviting me to interview almost exactly a week later. Started double-checking that I had all my documents in order.
  • October 4
  • October 8
  • October 17
    • Dispatched my documents via FedEx to the EPIK office. – ($57)
  • October 20
    • Got FedEx confirmation that my documents had arrived at the EPIK office in Seoul and been signed for.
  • October 24
    • Got an email from my EPIK coordinator letting me know that my documents were in order and they were sending them out to the provincial Offices of Education for placement. The Big Wait begins…
  • December 2
    • Finished up my immunizations with the last Hep A shot in the series (so I’m protected for life) & a one-time Typhoid jab (good for 2 years) – ($93 per shot (= $186) at the Washington Travel Clinic)
  • December 15
    • First day of placement emails being sent out. The emails are sent as the individual Offices of Education submit their choices to EPIK HQ, so they’ll be coming out in dribs and drabs over the next month or so…
  • December 21
    • Received my placement for Busan!! I got an email from my coordinator that I have been accepted by the MOE for Busan and that they would be mailing my contract/Notice of Appointment in the next few weeks.


  • January 9
    • Got an email from my coordinator with the tracking number for my paperwork packet. This packet contains all of the paperwork I’ll need for my visa application (my Notice of Appointment (NOA) and a copy of my contract) as well as more info about orientation.
  • January 10
    • The packet was delivered by FedEx around 10:00am! Speedy delivery service from the other side of the world.
  • January 12
  • January 15
    • Got an email from EPIK inviting me to complete the pre-orientation – a series of videos and short quizzes that all applicants must complete before arriving for orientation (there’s a little certificate you have to print out and bring with you).
  • January 24
    • Picked up visa from the Korean Consulate (a few days late as I was on a trip – it was actually ready on the 19th).
  • February 7
  • February 19
    • Arrived at Gimhae Airport in Busan to be picked up for the beginning of EPIK Orientation!